Venue Frequently Asked Questions

We have several rental options depending on the needs of your event. From daytime individual room rentals to evening Exclusive Use rental, Meadow Brook can accommodate a wide range of guests for your celebration. 

 

The comfortable dining capacity of each room available for rental is as follows:

Garden Tent: 300

Christopher Wren Dining Room: 94

Ballroom: 100

Sun Porch: 24

Library: 20

Studies: 18

Outside Gardens: 300

Indoor Strolling Event: 250

 

*Exclusive Rental includes full access to Meadow Brook's entire grounds and estate.

**Larger events are possible, but our equipment inventory accommodates up to 300 guests.

Facility Rental includes:

  • Five hours of rental, which may begin as early as 8 a.m. for daytime rentals, or 5 p.m. for evening rentals. Additional time may be added in one-hour increments for additional facility rental and labor fees.
  • Consultative services, which include event timeline, on-site details, and coordination with your vendors.
  • Standard tables include a select inventory of 48", 60", and 72" round tables as well as 6' and 8' rectangular tables. 
  • Up to 150 banquet chairs for indoor events and up to 300 garden chairs for outdoor events.
  • House place settings, including plates, glassware, and flatware.
  • Mid-length table linens and napkins in white, ivory, and black.
  • Setup and breakdown of our standard equipment.
  • The all-weather Garden Tent is 60' x 120' and includes a stage (8' x 24') and a dance floor (16' x 28'). 
  • Meadow Brook's Garden Tent has full electric capabilities and is able to accommodate the power needs of most events. It is the responsibility of the client to communicate with Meadow Brook Hall regarding any vendors using the tent's electricity. On the rare occasion when vendors require more power than is available, the vendor or the client must rent a generator for supplemental power.
  • The ability to add on climate control in the Garden Tent or guest touring for additional fees.

Exclusive Use Rental includes additional benefits below:

  • Exclusive access to the museum, with a guarantee that there will be no other events taking place inside the historic mansion or grounds during your rental time.
  • Complimentary stationed touring during cocktail hour.
  • A dressing area for the group may be accessed an hour and a half prior to the event start time.
  • Climate control for the Garden Tent.
  • Microphone and speaker.
  • The ability to add valet service to the event for an additional fee.

Daytime

9 a.m. Arrival

9:30 a.m. Breakfast service

12 p.m. Lunch service

2 p.m. Event concludes

 

Evening

4 p.m. Arrival*

5:30 p.m. Ceremony

6 p.m. Cocktail reception and guest touring

7 p.m. Ring chimes for dinner and toasts

7:30 p.m. Dinner service

8:30 p.m. Evening entertainment

10 p.m. Late night nosh

11 p.m. Event concludes

 

*We allow our Exclusive Use Rental clients to arrive one and a half hours prior to the event start time. A wedding suite will be available for the couple during this time frame. Hair and makeup must be applied prior to coming on site.

Vendor Arrival: Same day set up is allowed prior to your rental time. Your Event Coordinator will work with your vendors on their arrival times. All rented linens must be delivered during business hours the day before your event.

For individual rental, an indoor space must be rented to accommodate inclement weather. For Exclusive Use rental, all indoor spaces will be available as rain backup options. 

An indoor ceremony can be accommodated within the Ballroom. Cocktail hour can be relocated inside the Great Hall. The Garden Tent can withstand most weather conditions and does not need an inclement weather back up. 

Meadow Brook has an exceptional menu to accommodate all menus from breakfast to dinner service. With an experienced and licensed bartending team, we can accommodate all beverage service for your event.

Our trained Executive Chef is well-versed in handling reasonable dietary restrictions and has successfully completed an Allergen Training with ServSafe. Please reach out to your Event Coordinator for specific accommodations for your group.

A celebration cake may be brought in from a pre-approved licensed and insured bakery. Meadow Brook charges a $2 per guest cutting and plating fee.

Options for outside catering are limited to menus that we are unable to accommodate. Our Sales Team can provide further information upon request. To learn more about our inspired cuisine, visit meadowbrookhall.org/cuisine.

Our service charge is 23% and will be applied to all food and beverage items. Michigan sales tax is 6%.

All decorations and floral designs must be approved by Meadow Brook's Event Coordinator. We do not allow the following items: open flames, sparklers, fireworks, flower petals, birdseed, rice, confetti, glitter, bubbles, ballrooms, paper streamers, thumbtacks, staples, nails, tape, or floral clay. 

All floral arrangements must arrive pre-assembled by the client's florist.

All decorations must be set up the day of the event, and must be removed by the client or their vendor immediately following the event. The client's vendor is responsible for setting up all decorations. Your Event Coordinator will set up small decorative touches that you deliver such as a guest book, escort cards, card box, framed photos, favors, etc.

Meadow Brook has developed a list of highly reputable vendors with a proven record of providing exceptional quality and service to our clients, as well as respecting the historic value of the historic mansion and grounds. Please reach out to our Sales and Event Office for our Preferred Vendor List.

Prior approval is required from your Event Coordinator if you would like to use a vendor that is not on our list. All vendors are required to be insured and comply with our vendor policies.

Our Event Guest webpage outlines key information for your guests from directions and parking to accessibility and visitor guidelines. Please visit the page at meadowbrookhall.org/guest.