Frequently Asked Questions
Learn more about hosting a special event at Meadow Brook Hall through the Frequently Asked Questions below. Let us host your next celebration – we can coordinate any style or size gathering, whether it is a wedding, shower, business event or holiday party!
What is the dining capacity of each room available for rental?
The comfortable dining capacity of each room available for rental is as follows:
- Garden Tent: 300*
- Christopher Wren Dining Room: 94
- Ballroom: 108
- Sun Porch: 24
- Library: 20
- Indoor strolling event: 275
*Larger events are possible but our equipment inventory only accommodates up to 300
Are there other events going on at the same time?
We have several rental options depending on the needs of your event. With our Exclusive Use Rental option, we guarantee privacy and intimacy, along with the complete focus of our experienced staff. Additionally with an Exclusive Use Rental, you have access to Meadow Brook Hall’s entire grounds and estate. Our Exclusive Use Rental option begins at 5 p.m. every month of the year, except during the Holidays at Meadow Brook events, when it begins at 6:30 p.m.
What time can I arrive on the day of my event?
We allow our clients to arrive one and a half hours prior to the event start time.
Will my guests be able to tour the home during my event?
We offer complimentary stationed touring during the cocktail hour of all Exclusive Use Rentals. For Non-Exclusive Use Rentals, we offer tour options for an additional fee.
What are the dimensions of the Garden Tent?
The all-weather structure is 60’ x 120.’ The tent also features a stage (8’ x 24’) and a dance floor (16’ x 28′).
Do you have enough power in the Garden Tent for lighting, band, etc.?
Meadow Brook Hall’s garden tent has full electric capabilities and is able to accommodate the power needs of most events. It is the responsibility of the client to communicate with Meadow Brook Hall regarding all of the vendors using the tent’s electricity. On the rare occasion when vendors require more power than what is available, the vendor or the client must rent a generator for supplemental power.
Do you offer a rain back up plan for wedding ceremonies?
Absolutely! The Ballroom at Meadow Brook Hall is the perfect location in the event of inclement weather.
Who will be at the event handling food service, day-of issues, etc.?
Meadow Brook Hall offers an Event Coordinator who is trained in the art of executing high-caliber events and will work with you to coordinate the details. If you host your wedding at Meadow Brook Hall, your Event Coordinator will assist in managing your ceremony, directing guests, coordinating set-up and tear down with your vendors, and communicating with the catering staff for the dining elements. Although they are extremely talented in handling the significant job of making sure events run smoothly, Meadow Brook Hall is not a full service planning company.
What are your policies on decorations?
Your Event Coordinator must approve all decorations and floral designs before use. No open flames, sparklers, flower petals, birdseed, rice, confetti, bubbles, balloons, paper streamers, thumbtacks, staples, nails, tape or floral clay may be used. All floral arrangements must arrive pre-assembled by the customer’s florist. All decorations and floral arrangements must be removed by the customer immediately following the event.
Am I required to exclusively use vendors from your vendor list?
Meadow Brook Hall has developed a list of highly reputable vendors with a proven record of providing exceptional quality and service to our clients, as well as respecting the historic value of the home and grounds. Approval from your Event Coordinator is required should you choose to use a vendor that is not on our list.
What time can vendors arrive to set up?
Your Event Coordinator will work with all of your vendors on their arrival times. All rented linens must be delivered during business hours the day before your event, no earlier or later.
Is setup time included in my rental time?
Same day setup is allowed prior to your rental time. Your Event Coordinator will work with you to determine exact timing.
Who is responsible for placing my decorations?
Your Event Coordinator will set up small decorative touches that you deliver. In the case of a wedding, that includes such personal items as the guest book, escort cards, card box, framed photos, favors, etc. The team at Meadow Brook Hall is not responsible for centerpieces or any floral arrangements.
Can I have my hair and make-up done at Meadow Brook?
We do not allow any curling irons or straighteners in the dressing area. All make-up, hairspray, and perfumes must be applied prior to arrival.
Do you allow outside catering?
Options for outside catering are limited to menus that we are unable to accommodate. Our sales team can provide further information upon request.
Do you offer house table linens?
We offer complimentary mid-length table linens in white, black or ivory.
Do you offer napkins?
We offer complimentary white, black or ivory poly-blend napkins with a standard “hanging flat fold” or “tent fold.” Other types of napkin folds are available for a small fee.
What is your service charge and sales tax?
Our service charge is 23% and will be applied to all food and beverage items. Michigan sales tax is 6%.
Do you charge for cake cutting?
Our fee for cake cutting is $2 per person.
When is the final guest count and payment due?
Your final guest count including any dietary restrictions will be due two weeks prior to your event. Your final payment will be due shortly after, exact date due will depend on the type of event.
Can you accommodate dietary restrictions (e.g., gluten free, dairy free, vegan, etc.)?
Our trained Executive Chef is well-versed in handling reasonable dietary restrictions. He has successfully completed an Allergen Training with ServSafe®.
What size tables do you provide?
We have a select inventory of 48” rounds, 60” rounds, and 72” rounds. We also have a limited number of 6’ and 8’ banquet tables. These tables can accommodate the typical needs of events up to 300 guests.
Do you offer valet services?
We offer valet services for an additional fee.
Do you allow drones?
We do allow drones as long as very specific guidelines for their use are adhered to. The guidelines are available upon request.
